CLSS - Glossary
Overview:
This document provides definitions for common terms used in CLSS Schedule Build tool.
Faculty Coordinator Phase (Design Mode) -
Data in CLSS is static - meaning ALL changes should be happening in CLSS. Faculty Coordinators will be making necessary changes to the schedule.
Dean Review Phase (Refine Mode) -
Deans review the schedule. If in Refine Mode, changes will update immediately in Banner. ALL units should be in Refine Mode (validated & submitted) by the end of this phase.
Faculty/Admin Coord. Phase (Refine Mode) -
Faculty Coordinators/ Admin Coordinators can make necessary changes. Changes will require approval. Approved changes will be updated in Banner immediately
Room Assignment Phase (Refine Mode) -
NO changes can be made during this phase. Rooms are being determined and assigned.
Push Phase (Refine Mode) -
The schedule is published / LIVE; however, adjustments can be made with workflow approval as they arise.
Design Mode -
In Design Mode, sections can be added and modified. CLSS does not connect to/ update Banner until a scheduling unit has been validated and submitted. During this time, if ANY changes are made to the section in Banner, they will not be reflected in CLSS. Therefore, it is imperative that changes not be made to the section in Banner.
ALL units should be validated and submitted by the proposed dates shown above in the Faculty Coordinator Phase.
Refine Mode -
In Refine Mode, changes to sections are automatically validated and sent through workflow (when necessary) when each section is saved. Sections are immediately sent to Banner after validation. If a change is submitted through a workflow, the changes will not be seen in Banner until the change has been approved by all appropriate parties. When opening a section in CLSS, Banner is queried at that moment for that section. You may make changes directly in Banner when in Refine Mode and those changes will be reflected when the section is opened for editing.
Note: If a change is made in Banner to a section, CLSS will not reflect that change until the section is opened and saved in CLSS or until overnight import is run.
Validation -
Validating a unit checks for inconsistencies based on the rules set by the institution.
For example Credit vs. Contact Hours CLSS will look at the part of the term and meeting time to determine if the section is meeting the correct number of minutes. If the section does not meet the required minutes, the user will receive the Credit vs. Contact Hour Error when the unit is validating.
Document Information
Date
Author
Changes
06/01/2021
Cindy Shick
- Original document created.
07/09/2024
Mayara Sant'Anna de Souza
- Document converted to FS solution.
08/22/2024
Cindy Shick
- Document reviewed & review date applied
08/22/2025
Cindy Shick
- Document reviewed & updated