Pre-Req Letters-SFRRGAM
Overview:
After the final grade roll, PREQ-LETTERS needs to be run at the end of each term to extract prerequisite letters for printing.
Instructions:
1. Log into UC4.
2. Click on the Process Flow button.
3. Choose PREQ-LETTERS from the menu, then click Edit.
4. Click on the Schedule tab.
4.1 Select the correct term from the Schedules menu, then click Edit.
5. On the General tab, update the Scheduled Start Date and Scheduled End Date.
The Start Date will be the EOT job date for the prior semester and the End Date will be the 1 day prior to the end of the current term.
5.1 Update the Start Times to the time you want the job to run.
5.2 Ensure the Active box is checked.
5.3 Click on the Calculate button.
If it does not recalculate the Next Run Date to the Scheduled Start Date, then you may need to come back to calculate after completing Step 14 of these instructions.
6. On the Frequency tab, ensure that the Units bullet is on Calendar and the Calendar field is updated to match the term you are scheduling for.
7. The Exceptions tab should be blank.
8. On the Prompts tab, update the Term Code, then click OK.
9. Click Apply.
9.1 Click OK.
10. Navigate to Calendars.
11. Select PREQ - <TERM>, then click Edit.
12. On the General tab, click on the dates you want the job to run. The selected dates will be shaded.
13. On the Date Builder tab, choose the Units bullet to Daily. All dates should be checked.
13.1 Update the Start Date and End Date to span the entire semester.
14. The Reference tab should list C for both Type options.
14.1 Click the Apply button.
14.2 Click OK.
15. Go back to Step 5 to Calculate the Next Run Date if it did not already recalculate.
Document Information
Date
Author
Changes
06/20/2024
Jasmine Stumpp
- Original document created.
07/03/2024
Mayara Sant'Anna de Souza
- Document converted to FS solution,
08/27/2024
Jasmine Stumpp
- Document reviewed & review date applied
08/28/2025
Jasmine Stumpp
-Document reviewed & review date applied